Seats
How seat-based billing works for your customers
Plans can include a number of seats at no extra cost. When your customer uses more seats than included, they're charged per extra seat.
How It Works
Plan Pro: 5 included seats, $25/extra seat
Your customer has 8 seats
Included: 5 seats (no charge)
Extra: 3 seats × $25 = $75/moWhat Happens When You Change Included Seats
Adding more included seats
More included seats benefits your customers, so it applies right away.
You increase Plan Pro from 10 to 15 included seats.
Your customer has 12 seats (was paying for 2 extra at $50/mo).
After the change:
→ All 12 seats are now within the 15 included
→ Extra seat charges drop to $0
→ Your customer sees the change immediatelyReducing included seats
Fewer included seats harms your customers, so it applies at renewal.
You decrease Plan Pro from 15 to 10 included seats.
Your customer has 12 seats (all included, $0 extra).
This period: Still 12 included, $0 extra
At renewal: 10 included + 2 extra = $50/moWhat Happens When You Change Seat Prices
Same as all price changes: your customers keep the current price until renewal. The new price applies starting next period.
| What your customer pays | |
|---|---|
| This period | Old price per seat |
| Next period | New price per seat |
Seats and Upgrades
When your customer upgrades to a plan with more included seats, their extra seat charges may decrease or disappear.
Example
Your customer is on Pro ($99/mo, 5 included seats, $25/extra seat).
They have 8 seats — paying $174/mo total (5 included + 3 extra).
They upgrade to Business ($299/mo, 10 included seats, $20/extra seat).
On day 15 of their cycle.
Credit:
Plan base: $99 × (15/30) = $49.50
Extra seats: $75 × (15/30) = $37.50
Total credit: $87.00
Charge:
New plan: $299 × (15/30) = $149.50
Extra seats: $0 — their 8 seats are now within 10 included
Total charge: $149.50
They pay today: $62.50Your customer's 8 seats are now covered by the Business plan's 10 included seats. They stop paying for extra seats entirely.
Related
- Proration — How mid-cycle charges are calculated
- Pricing Changes — How price changes apply to existing customers
- Billing Intervals — When seats are charged on quarterly and yearly plans
How is this guide?